How to Set-up an ILT Course and Class (Detailed Set up)

Need-to-Know

ILT offers a parent / child relationship between a course and a class. This allows multiple sessions to be nested under one parent course (e.g. Marketing 100 would be the parent ILT course, whereas the ILT class would be the sessions offered on Mondays at 10:00 a.m.).

Before you start building your ILT course and class, make sure the facilities, locations, and instructors are set up.

Creating the ILT Course (Parent)

Once the facility, location, and instructors have been designated, it’s time to build the ILT Course. Remember, the ILT course is just the parent course which the class will fall underneath. The steps below will go through how to create both at the same time.

Step 1: Go to Administration > Quick Links > Learning Activities.

Green step one is to click on Administration. Green step two is to click on Quick Links. Green step three is to click on Learning Activities.

Step 2: Click on the New Activity > ILT Course.

Green step one is to click on New Activity. Green step two is to click on ILT Course.

Step 3: Fill out the required (*) information:

Name: Name of the course (e.g. Marketing 100)
Primary Domain: Your Campus Domain.
Activity Image: Optional, but recommended.
Code: Provide the code for this activity. It will be Campus DOMAIN ID-ILTCRSE-XXXX(e.g. CO-ILTCRSE-MKTG100)
- ILTCRSE is the default code for ILT course.
- MKTG100 is the course code. It can be anything the campus wants and naming convention standards should be determined by campus.
Description: Add a description for the course. This field is optional, but highly recommended.
Owner: The course owner's name.
Keywords: Title and Course Code

For more information on learning activity code standards, refer to the Learning Activity and Domain ID Codes article.

Green step one is to add the name of the offering. Green step two is the primary domain. Green step three is the activity image. Green step four is the activity code. Green step five is the description. Green step six is the owner. Green step seven is the keywords.

Step 4: Registration > Availability

Enter Minimum / Maximum capacity.

Registration information will list the minimum and maximum capicity.

Step 5: Registration > Audience

Verify the correct audience is listed. A campus audience (DOMAINID-AUDI) will allow anyone at your campus to register for the ILT, however, you can attach any audience(s) to limit a specific population from seeing and registering for the activity.

Audience will display and you can change the registration audience.

Step 6: Resources > Instructors

Add instructors for the activity. For instructions on how to add an instructor, go to How to add a new Instructor.

Step 7: Resources > Locations

Add the location of where the training will be held. For instructions on how to create the location, go to How to add a new Location.

Step 8: Notification > System

Not required, but if you have custom notification templates to attach, update them here.
ILTs standard templates used are:
- Learning Activity Reminder Notification
- Registration Confirmation Notification
- Registration Cancellation / Deletion Notification
- Registration Waiting List Notification
- Learning Activity Completion Notification

Refer to the Creating Custom Notification Templates article for more information on how to create custom templates.

Customize which notifications can be turned on or off.

Step 9: Click on the Save button on the bottom right.

Green highlight box showing the location of the save button.

Creating the ILT Class (Child)

Creating an ILT Class from the instructions below will allow users to register for multiple sessions. If you only want users to register for only one session, skip to Create an ILT Offering.

Step 1: Once all the optional information is inputted, navigate the left-hand panel to attach the ILT class. Click the drop-down New and select ILT Class.

This will automatically associate the course and class together, you can toggle back and forth on each activity to modify its properties.

Green step one is to click on New. Green step two is to click on ILT Class.

Step 2: Fill out the required (*) information:

Name: Name of the course (e.g. Marketing 100)
Primary Domain: Your Campus Domain.
Activity Image: Optional, but recommended.
Code: Provide the code for this activity. It will be Campus DOMAINID-ILTCLSS-XXXX(e.g. CO-ILTCLSS-MKTG100)
- ILTCLSS is the default code for ILT class.
- MKTG100 is the course code. It can be anything the campus wants and naming convention standards should be determined by campus.
Description: Add a description for the class. This is field is optional, but highly recommended.
Owner: The course owner's name.
Keywords: Title and Course Code

Domain ID is the campus ID. For more information on learning activity code standards, refer to the Learning Activity and Domain ID Codes article.

Step 3: Under Schedule > General, add the dates, times, and any registration or cancellation deadline.

Schedule page will list the start date and end date.

Step 4: Registration > Availability

Enter Minimum / Maximum capacity.

Step 5: Registration > Audience

Verify the correct audience is listed. A campus audience (DOMAINID-AUDI) will allow anyone at your campus to register for the ILT, however, you can attach any audience(s) to limit a specific population from seeing and registering for the activity.

Step 6: Resources > Instructors

Add instructors for the activity. For instructions on how to add an instructor, go to How to add a new Instructor.

Step 7: Resources > Locations

Add the location of where the training will be held. For instructions on how to create the location, go to How to add a new Location.

Step 8: Notification > System

Not required, but if you have custom notification templates to attach, update them here.
ILTs standard templates used are:
- Learning Activity Reminder Notification
- Registration Confirmation Notification
- Registration Cancellation / Deletion Notification
- Registration Waiting List Notification
- Learning Activity Completion Notification

Refer to the Creating Custom Notification Templates article for more information on how to create custom templates.

Step 9: Once completed with the ILT course and ILT class, click on the Validate for Production button.

Green highlight box showing the location of the validate for production button.

Step 10: Click on the Move to Production button.

Green highlight box showing the location of the Move to Production button.

Create an ILT Offering

There are some cases where you want a learner to have the ability to select an ILT offering but only allow them to select one or the other. ILT offerings are the best practice and the most intuitive for end-user registration. The best use case is offering a course and multiple offerings. Only one offering can be chosen and users cannot select multiple offering as they would be able to in an ILT Course / Class relationship.

Step 1: Create an ILT course (same steps from above) or search for the ILT Course (if already created) within the Activity Management page. Go to Administration Quick Links > Learning Activities.

Green step one is to click on Administration. Green step two is to click on Quick Links. Green step three is to click on Learning Activities to create the ILT course.

Step 2: Search for the ILT course and select the radio button to the left of the ILT Course.

Green highlight box showing the location of the radio button.

Step 3: Once the Radio button to the ILT Course is selected, go to the New Activity dropdown and select Offering of selected activity.

Green step one is to select the radio button. Green step two is to select New Activity. Green step three is to select Offering of selected activity.

Step 4: It will prompt you to select the Start Date, End Date, and Maximum Capacity.

Green step one is to select the Start Date. Green step two is to select the End Date. Green step three is to add the Maximum Capacity.

Step 5: Click on the Build Offering button.

Green highlight box showing the location of the Build Offering button.

Step 6: Once completed, the wizard will take you to the activity properties page to allow you to edit the optional properties for each offering. The steps are the same as when creating an ILT Class and the Optional Information.

Fill out the required (*) information:

Name: Name of the offering (e.g. Marketing 100)
Primary Domain: Your Campus Domain.
Activity Image: Optional, but recommended.
Code: Provide the code for this activity. It will be Campus DOMAINID-ILTCLSS-XXXX(e.g. CO-ILTCLSS-MKTG100)
- ILTCLSS is the default code for ILT class.
- MKTG100 is the course code. It can be anything the campus wants and the campus should determine naming convention standards.
Description: Add a description for the course. This is optional, but recommended.
Owner: The course owner's name.
Keywords: Title and Class Code

Step 9: Under Schedule > General, confirm the dates, times, and any registration or cancellation deadline.

Step 10: Under Registration > Availability, enter Minimum / Maximum capacity and establish thresholds (if necessary).

Step 11: Under Registration > Audience, verify the correct audience is selected. Campus audience will allow anyone to register for it, however, you can attach any custom audiences if you want to limit registration.

Step 12: Under Resources > Instructors, add instructors for the activity. For instructions on how to add an instructor, go to How to add a new Instructor.

Step 13: Under Resources > Locations, add location of where the training will be held. For instructions on how to create the location, go to How to add a new Location.

Step 14: Under Notification > System, not required, but if you have target templates to attach, do that here. By default, you don’t have to activate / inactivate the templates.

Not required, but if you have custom notification templates to attach, update them here.
ILTs standard templates used are:
- Learning Activity Reminder Notification
- Registration Confirmation Notification
- Registration Cancellation / Deletion Notification
- Registration Waiting List Notification
- Learning Activity Completion Notification

Refer to the Creating Custom Notification Templates article for more information on how to create custom templates.

Step 15: Click on the Save button on the bottom right.

Step 16: Once completed with ILT class, click on the Validate for Production button.

Green highlight box showing the location of the validate for production button to move the ILT class into production.

Step 17: Click on the Move to Production button.

Green highlight box showing the location of the Move to Production button to move the ILT class into production.

Create ILT Class from the New Activity Feature

Step 1: Go to Administration > Quick Links > Learning Activities.

Step 2: Go to the New Activity dropdown and select ILT Class.

Green highlight box showing the location the New Activity and ILT Class set up.

Step 3: It will prompt you to select the ILT Course, Start Date, End Date, and Maximum Capacity.

Step 4: Click on the Build Offering button.

Step 5: Once completed, the wizard will take you to the activity properties page to allow you to edit the optional properties for each offering. The steps are the same as when creating an ILT Class and the Optional Information.

Fill out the required (*) information:

Name: Name of the offering (e.g. Marketing 100)
Primary Domain: Your Campus Domain.
Activity Image: Optional, but recommended.
Code: Provide the code for this activity. It will be Campus DOMAINID-ILTCLSS-XXXX(e.g. CO-ILTCLSS-MKTG100)
- ILTCLSS is the default code for ILT class.
- MKTG100 is the course code. It can be anything the campus wants and the campus should determine naming convention standards.
Description: Add a description for the course. This is optional, but recommended.
Owner: The course owner's name.
Keywords: Title and Class Code

Domain ID is the campus ID. For more information on learning activity code standards, refer to the Learning Activity and Domain ID Codes article.

Step 6: Under Schedule > General, confirm the dates, times, and any registration or cancellation deadline.

Step 7: Under Registration > Availability, enter Minimum / Maximum capacity and establish thresholds (if necessary).

Step 8: Under Registration > Audience, verify the correct audience is selected. Campus audience will allow anyone to register for it, however, you can attach any custom audiences if you want to limit registration.

Step 9: Under Resources > Instructors, add instructors for the activity. For instructions on how to add an instructor, go to How to add a new Instructor.

Ability to add the instructor to the I L T class.

Step 10: Under Resources > Locations, add location of where the training will be held. For instructions on how to create the location, go to How to add a new Location.

Step 11: Under Notification > System, not required, but if you have target templates to attach, do that here. By default, you don’t have to activate / inactivate the templates.

Not required, but if you have custom notification templates to attach, update them here.
ILTs standard templates used are:
- Learning Activity Reminder Notification
- Registration Confirmation Notification
- Registration Cancellation / Deletion Notification
- Registration Waiting List Notification
- Learning Activity Completion Notification

Refer to the Creating Custom Notification Templates article for more information on how to create custom templates.

Step 12: When you are done, click on the Validate for Production and Move to Production buttons.

Create ILT Class from a Curriculum

Step 1: Once all the optional information is inputted in the curriculum, navigate the left-hand panel to attach the ILT class. Click the drop-down New and select ILT Class.

Go to How to Create a Curriculum for more information.

Step 2: Fill out the required (*) information:

Name: Name of the course (e.g. Marketing 100)
Primary Domain: Your Campus Domain.
Activity Image: Optional, but recommended.
Code: Provide the code for this activity. It will be Campus DOMAINID-ILTCLSS-XXXX(e.g. CO-ILTCLSS-MKTG100)
- ILTCLSS is the default code for ILT class.
- MKTG100 is the course code. It can be anything the campus wants and naming convention standards should be determined by campus.
Description: Add a description for the class. This is field is optional, but highly recommended.
Owner: The course owner's name.
Keywords: Title and Course Code

Domain ID is the campus ID. For more information on learning activity code standards, refer to the Learning Activity and Domain ID Codes article.

Step 3: Under Schedule > General, add the dates, times, and any registration or cancellation deadline.

Step 4: Registration > Availability

Enter Minimum / Maximum capacity.

Step 5: Registration > Audience

Verify the correct audience is listed. A campus audience (DOMAINID-AUDI) will allow anyone at your campus to register for the ILT, however, you can attach any audience(s) to limit a specific population from seeing and registering for the activity.

Step 6: Resources > Instructors

Add instructors for the activity. For instructions on how to add an instructor, go to How to add a new Instructor.

Step 7: Resources > Locations

Add the location of where the training will be held. For instructions on how to create the location, go to How to add a new Location.

Step 8: Notification > System

Not required, but if you have custom notification templates to attach, update them here.
ILTs standard templates used are:
- Learning Activity Reminder Notification
- Registration Confirmation Notification
- Registration Cancellation / Deletion Notification
- Registration Waiting List Notification
- Learning Activity Completion Notification

Refer to the Creating Custom Notification Templates article for more information on how to create custom templates.

Step 9: When you are done, click on the Validate for Production and Move to Production buttons.

This concludes how to create an ILT course and class.

Cal State Training Resources

Need-to-Know

Table of Contents

Creating the ILT Course (Parent)

Creating the ILT Class (Child)

Create an ILT Offering

Create ILT Class from the New Activity Feature

Create ILT Class from a Curriculum

Other Resources

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