Cal State Training Resources

Custom Notifications Examples

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This article provides examples of custom notification verbiage that you can include in your activity. 

Registration Confirmation Notification

Registration Confirmation Notification Example

HTML Body

<body>

<img src="https://www2.calstate.edu/_catalogs/masterpage/assets/images/logo-one-line.jpg " alt="CSU Logo" width="250">

<br>

<p>Dear %FirstName% %LastName%,</p>

<p>Congratulations!  You have successfully registered for the Lead and Learn workshop on %ActivityStartDate%</p>

<p>Please save the attached invite so that you have the correct Zoom link and time blocked on your calendar.</p>

<p>Zoom Link: <a href="https://calstate.zoom.us/j/87654496325?pwd=VWRUZ1kzeGJhanUxQ0VTY2NYa2dqQT09" target="_blank"> https://calstate.zoom.us/j/87654496325?pwd=VWRUZ1kzeGJhanUxQ0VTY2NYa2dqQT09</a></p>

<p><strong>Please note:</strong></p>

<ul>

 <li>If a reasonable accommodation is needed, please contact <a href="mailto:L&[email protected]">L&[email protected]</a> in advance (minimum of 72 hours is requested).</li>

<li>Live captions will be provided during each session.</li>

 <li>Sessions will <strong>not</strong> be recorded.</li>

</ul>

<p>We are looking forward to your active participation in the Lead and Learn workshop!</p>

</body>

Learning Activity Cancellation Notification

Learning Activity Cancellation Notification Example.

HTML Body

<!DOCTYPE html>

<html>

<head>

<title></title>

</head>

<body>

<p><span style="font-family: Calibri, sans-serif;"><img src="https://www2.calstate.edu/_catalogs/masterpage/assets/images/logo-one-line.jpg " alt="CSU Logo" width="250"></span></p>

<p><span style="font-family: Calibri, sans-serif;"><span style="font-size: 11pt;">One or more activities have been canceled. Please contact the activity owner or instructor for more information. %BeginRepeat% </span></span></p>    

<p><span style="font-family: Calibri, sans-serif;"><span style="font-size: 11pt;"><strong>Name:</strong> %ActivityName%</span></span></p>

<p><span style="font-family: Calibri, sans-serif;"><span style="font-size: 11pt;"><strong>Location:</strong> %ActivityLocation%</span></span></p>

<p><span style="font-family: Calibri, sans-serif;"><span style="font-size: 11pt;"><strong>Start date:</strong> %ActivityStartDate%</span></span></p>  

<p><span style="font-family: Calibri, sans-serif;"><span style="font-size: 11pt;"><strong>End date:</strong> %ActivityEndDate%</span></span></p>  

<p><span style="font-family: Calibri, sans-serif;"><span style="font-size: 11pt;"><strong>Activity owner:</strong> %ActivityOwnerFirstName% %ActivityOwnerLastName%</span></span></p>

<p><span style="font-family: Calibri, sans-serif;"><span style="font-size: 11pt;"><strong>Instructor:</strong> %ActivityInstructor%</span></span></p>

<p><span style="font-family: Calibri, sans-serif;"><span style="font-size: 11pt;">%EndRepeat%    if (PublishToOutlook == true)  {  Click the following link to update your Outlook calendar:  %updateoutlooklink%  }</span></span></p>  

<hr>

<p><span style="font-family: Calibri, sans-serif;"><span style="font-size: 11pt;"><i>We recognize notifications may be sent after traditional business hours. Please do not feel obliged to respond or take action outside of your scheduled working hours.</i></span></span></p>

<p><span style="font-family: Calibri, sans-serif;"><span style="font-size: 11pt;">Feel free to reach out if you need additional <a href="https://calstate.screenstepslive.com/a/1633914-campus-contacts" target="_blank">assistance</a> or refer to the <a href="https://calstate.screenstepslive.com/a/1635020-frequently-asked-questions-faqs" target="_blank">Cal State Training Resources Knowledgebase</a> for commonly asked questions.</span></span></p>

<p><strong><span style="font-family: Calibri, sans-serif;">Please do not reply to this message as incoming emails cannot be accepted or monitored.</span></strong></p>

</body>

</html>

Learning Activity Reminder Notification

Learning Activity Reminder Notification Example

HTML Body

<!doctype html>

<html>

<head>

<meta charset="utf-8">

<title>Untitled Document</title>

<style type="text/css">

body,

p,

ul {

font-family: 'Crimson Text', Times, serif !important;

font-size: 1.1em !important;

}

</style>

</head>

<body>

<img src="https://www2.calstate.edu/_catalogs/masterpage/assets/images/logo-one-line.jpg " alt="CSU Logo" width="250">

<br>

<p>Dear %FirstName% %LastName%,</p>

<p>This is a reminder for the Virtual Principles of Supervision course. See below for details</p>

<ul>

<li><strong>Activity name:</strong> %ActivityName%</li>

<li><strong>Zoom Link:</strong> https://calstate.zoom.us/j/84994592614</li>

<li><strong>Start Date:</strong> %ActivityStartDate%</li>

<li><strong>End Date:</strong> %ActivityEndDate%</li>

<li><strong>Activity Description:</strong> The Principles of Supervision program consists of seven virtual classes to help supervisors establish goals and set standards to raise employee performance. Supervisors will also learn how to coach employees, foster teamwork, and delegate appropriately to employees so that they develop confidence and expand their skills.</li>

<li><strong>Student Notes:</strong> Each class has a required pre-class module. Please be sure to complete this prior to each live class. %ActivityURL%</li>

</ul>

<p>Please contact <a href="mailto:[email protected]">Andrea King</a> or your <a href="https://csyou.calstate.edu/Divisions-Orgs/HR/spd/eLearning/Pages/sum-total-faq.aspx#contactCampus">Campus Admin</a> if you have any questions about this e-mail.</p>

<p>Remember to complete the required online course prior to each live class.</p>

</body>

</html>

Learning Activity Completion Notification

This notification can also be included in assignments.

Learning Activity Completion Notification Example

HTML Body

<!DOCTYPE html>

<html>

<head>

<title></title>

</head>

<body>

<p><span style="font-family: Calibri, sans-serif;"><img src="https://www2.calstate.edu/_catalogs/masterpage/assets/images/logo-one-line.jpg" alt="CSU Logo" width="250"></span></p>

<p><span style="font-family: Calibri, sans-serif;"><span style="font-size: 11pt;"><br>Dear %FirstName% %LastName%,</span></span></p>

<p><span style="font-family: Calibri, sans-serif;"><span style="font-size: 11pt;">Congratulations! This e-mail confirms that you have completed the following:</span></span></p>

<ul>

<p><span style="font-family: Calibri, sans-serif;"><span style="font-size: 11pt;"><li><strong>Activity Name:</strong> %ActivityName%</li></span></span></p>

<p><span style="font-family: Calibri, sans-serif;"><span style="font-size: 11pt;"><li><strong>Attended Status:</strong> %AttendStatus%</li></span></span></p>

<p><span style="font-family: Calibri, sans-serif;"><span style="font-size: 11pt;"><li><strong>Completion Date:</strong> %ActivityCompletionDate%</li></span></span></p>

</ul>

<p><span style="font-family: Calibri, sans-serif;"><span style="font-size: 11pt;">If your training was waived or has an associated score, it will appear below. If not, it will show as blank.</span></span></p>

<ul>

<p><span style="font-family: Calibri, sans-serif;"><span style="font-size: 11pt;"><li><strong>Score:</strong> %Score%</li></span></span></p>

<p><span style="font-family: Calibri, sans-serif;"><span style="font-size: 11pt;"><li><strong>Reason for waiving:</strong> %WaivedReason%</li></span></span></p>

<p><span style="font-family: Calibri, sans-serif;"><span style="font-size: 11pt;"><li><strong>Waive Notes:</strong> %WaivedNotes%</li></span></span></p>

</ul>

<p><span style="font-family: Calibri, sans-serif;"><span style="font-size: 11pt;">Feel free to <a href="%ViewDiploma%" target="_blank"> download</a> your certificate of completion for your records. You can also <a href="%ActivityURL%" target="_blank"> access this training</a> to review at any time.</span></span></p>

<hr>

<p><span style="font-family: Calibri, sans-serif;"><span style="font-size: 11pt;"><i>We recognize notifications may be sent after traditional business hours. Please do not feel obliged to respond or take action outside of your scheduled working hours.</i></span></span></p>

<p><span style="font-family: Calibri, sans-serif;"><span style="font-size: 11pt;">Feel free to reach out if you need additional <a href="https://calstate.screenstepslive.com/a/1633914-campus-contacts" target="_blank">assistance</a> or refer to the <a href="https://calstate.screenstepslive.com/a/1635020-frequently-asked-questions-faqs" target="_blank">Cal State Training Resources Knowledgebase</a> for commonly asked questions.</span></span></p>

<p><strong><span style="font-family: Calibri, sans-serif;">Please do not reply to this message as incoming emails cannot be accepted or monitored.</span></strong></p>

</body>

</html>

Learning Activity Assignment Notification

Learning Activity Assignment Notification Example

HTML Body

<!DOCTYPE html>

<html>

<head>

   <title></title>

</head>

<body>

   <p><span style="font-family: Calibri, sans-serif;"><img src="https://www2.calstate.edu/_catalogs/masterpage/assets/images/logo-one-line.jpg " alt="CSU Logo" width="250"></span></p>

   <p><span style="font-size: 11pt;"><span style="font-family: Calibri, sans-serif;"><br>Dear %FirstName% %LastName%, </span></span></p>

   <p><span style="font-family: Calibri, sans-serif;">The following learning activity has been assigned to you:</span></p>

   <ul>

       <li><span style="font-family: Calibri, sans-serif;"><strong>Activity name:</strong> %ActivityName%<br><strong>Due Date: </strong>%DueDate%<br></span></li>

   </ul>

   <p><span style="font-family: Calibri, sans-serif;">The activity has the following notes: %LearnerNotes%</span></p>

   <p><span style="font-family: Calibri, sans-serif;">Click this link to view more information about this activity or assignment: <a href="%ActivityURL%" target="_top">%ActivityURL%</a></span></p>

   <hr>

<p><span style="font-family: Calibri, sans-serif;"><span style="font-size: 11pt;"><i>We recognize notifications may be sent after traditional business hours. Please do not feel obliged to respond or take action outside of your scheduled working hours.</i></span></span></p>

<p><span style="font-family: Calibri, sans-serif;"><span style="font-size: 11pt;">Feel free to reach out if you need additional <a href="https://calstate.screenstepslive.com/a/1633914-campus-contacts" target="_blank">assistance</a> or refer to the <a href="https://calstate.screenstepslive.com/a/1635020-frequently-asked-questions-faqs" target="_blank">Cal State Training Resources Knowledgebase</a> for commonly asked questions.</span></span></p>

<p><strong><span style="font-family: Calibri, sans-serif;">Please do not reply to this message as incoming emails cannot be accepted or monitored.</span></strong></p>

</body>

Learning Activity Assignment Reminder Notification

Learning Activity Assignment Notification Example

HTML Body

<html>

<body>

<img src="https://www2.calstate.edu/_catalogs/masterpage/assets/images/logo-one-line.jpg " alt="CSU Logo" width="250">

<br>

<font face="sans-serif"><span style="font-size: 11pt;">

<br>Dear %FirstName% %LastName%,

<p>

This is a reminder that you have %NumberOfDaysToComplete% days to complete the following assigned activity. This assignment is voluntary and not required for you to complete:

<ul>

<li><b>Activity name:</b> %ActivityName%<br></li>

<li><b>Due Date: </b>%DueDate%<br></li>

</ul>

<p>

Click this link to view more information about this activity or assignment:

<a href="%ActivityURL%" target="_top">%ActivityURL%</a>

<p><a href="https://csyou.calstate.edu/Divisions-Orgs/HR/spd/compliance-training/Pages/Human-Resources.aspx"  target="_blank"> If you already completed this assignment but it is not showing as complete on your transcript, please contact your campus admin.</a><p>

<p>

<b>Please do not reply to this message as incoming emails cannot be accepted or monitored.</b>

</p>

</body>

</html>

Learning Activity Assignment Overdue Notification 

Learning Activity Assignment Reminder Notification

HTML Body

<!DOCTYPE html>

<html>

<head>

   <title></title>

</head>

<body>

   <p><span style="font-family: Calibri, sans-serif;"><img src="https://www2.calstate.edu/_catalogs/masterpage/assets/images/logo-one-line.jpg " alt="CSU Logo" width="250"></span></p>

   <p><span style="font-size: 11pt;"><span style="font-family: Calibri, sans-serif;"><br>Dear %FirstName% %LastName%, </span></span></p>

   <p><span style="font-family: Calibri, sans-serif;">This is a reminder that the following activity is now overdue:</span></p>

   <ul>

       <li><span style="font-family: Calibri, sans-serif;"><strong>Activity name:</strong> %ActivityName%</span></li>

       <li><span style="font-family: Calibri, sans-serif;"><strong>Due Date: </strong>%DueDate%<br></span></li>

   </ul>

   <p><span style="font-family: Calibri, sans-serif;">Click this link to view more information about this activity or assignment: <a href="%ActivityURL%" target="_top">%ActivityURL%</a></span></p>

<hr>

<p><span style="font-family: Calibri, sans-serif;"><span style="font-size: 11pt;"><i>We recognize notifications may be sent after traditional business hours. Please do not feel obliged to respond or take action outside of your scheduled working hours.</i></span></span></p>

<p><span style="font-family: Calibri, sans-serif;"><span style="font-size: 11pt;">Feel free to reach out if you need additional <a href="https://calstate.screenstepslive.com/a/1633914-campus-contacts" target="_blank">assistance</a> or refer to the <a href="https://calstate.screenstepslive.com/a/1635020-frequently-asked-questions-faqs" target="_blank">Cal State Training Resources Knowledgebase</a> for commonly asked questions.</span></span></p>

<p><strong><span style="font-family: Calibri, sans-serif;">Please do not reply to this message as incoming emails cannot be accepted or monitored.</span></strong></p>

</body>

</html>

Certification Expiration Notification

Certification Expiration Notification Example

HTML Body

<!DOCTYPE html>

<html>

<head>

   <title></title>

</head>

<body>

   <p><span style="font-family: Calibri, sans-serif;"><img src="https://www2.calstate.edu/_catalogs/masterpage/assets/images/logo-one-line.jpg " alt="CSU Logo" width="250"></span></p>

   <p><span style="font-family: Calibri, sans-serif;"><span style="font-size: 11pt;"><br>Dear %FirstName% %LastName%,</span></span></p>

   <p><span style="font-family: Calibri, sans-serif;">Please note the certification listed below has expired.</span></p>

   <ul>

       <li><span style="font-family: Calibri, sans-serif;"><strong>Activity:</strong>%ActivityName%</span>

           <p><span style="font-family: Calibri, sans-serif;"><br></span></p>

       </li>

       <li><span style="font-family: Calibri, sans-serif;"><strong>Expiration Date:</strong>%EndDate%</span>

           <p><span style="font-family: Calibri, sans-serif;"><br></span></p>

       </li>

   </ul>

   <p><span style="font-family: Calibri, sans-serif;">Please follow the instructions below on how to recertify and launch your training:</span></p>

   <ul>

       <li><span style="font-family: Calibri, sans-serif;">Click on the Activity Link: %ActivityURL%</span></li>

       <li><span style="font-family: Calibri, sans-serif;">Click "<strong>Register/Register Again</strong>"</span></li>

       <li><span style="font-family: Calibri, sans-serif;">Click the <strong>"Start"</strong> button</span></li>

       <li><span style="font-family: Calibri, sans-serif;">When training launches, there will be a message asking if you want to <strong>"Retake"</strong> or <strong>"Review"</strong>, click <strong>"Retake".</strong></span></li>

   </ul>

  <hr>

<p><span style="font-family: Calibri, sans-serif;"><span style="font-size: 11pt;"><i>We recognize notifications may be sent after traditional business hours. Please do not feel obliged to respond or take action outside of your scheduled working hours.</i></span></span></p>

<p><span style="font-family: Calibri, sans-serif;"><span style="font-size: 11pt;">Feel free to reach out if you need additional <a href="https://calstate.screenstepslive.com/a/1633914-campus-contacts" target="_blank">assistance</a> or refer to the <a href="https://calstate.screenstepslive.com/a/1635020-frequently-asked-questions-faqs" target="_blank">Cal State Training Resources Knowledgebase</a> for commonly asked questions.</span></span></p>

<p><strong><span style="font-family: Calibri, sans-serif;">Please do not reply to this message as incoming emails cannot be accepted or monitored.</span></strong></p>

</body>

</html>  

Certification Expiration Reminder Notification

Certification Expiration Reminder Notification Example

HTML Body

<!DOCTYPE html>

<html>

<head>

   <title></title>

</head>

<body>

   <p><span style="font-family: Calibri, sans-serif;"><img src="https://www2.calstate.edu/_catalogs/masterpage/assets/images/logo-one-line.jpg " alt="CSU Logo" width="250"></span></p>

   <p><span style="font-family: Calibri, sans-serif;"><span style="font-size: 11pt;"><br>Dear %FirstName% %LastName%,</span></span></p>

   <p><span style="font-family: Calibri, sans-serif;">Please note that the certification listed below is scheduled to expire in %num_days% days.</span></p>

   <ul>

       <li><span style="font-family: Calibri, sans-serif;"><strong>Activity:</strong>%ActivityName%</span>

           <p><span style="font-family: Calibri, sans-serif;"><br></span></p>

       </li>

       <li><span style="font-family: Calibri, sans-serif;"><strong>Expiration Date:</strong>%EndDate%</span>

           <p><span style="font-family: Calibri, sans-serif;"><br></span></p>

       </li>

   </ul>

   <p><span style="font-family: Calibri, sans-serif;">Please follow the instructions below on how to recertify and launch your training:</span></p>

   <ul>

       <li><span style="font-family: Calibri, sans-serif;">Click on the Activity Link: %ActivityURL%</span></li>

       <li><span style="font-family: Calibri, sans-serif;">Click "<strong>Register/Register Again</strong>"</span></li>

       <li><span style="font-family: Calibri, sans-serif;">Click the <strong>"Start"</strong> button (<strong>Note:</strong> Since your certification hasn't expired, you will still see an "attended" status but also an "expiring soon" status)</span></li>

       <li><span style="font-family: Calibri, sans-serif;">When training launches, there will be a message asking if you want to <strong>"Retake"</strong> or <strong>"Review"</strong>, click <strong>"Retake".</strong></span></li>

   </ul>

<hr>

<p><span style="font-family: Calibri, sans-serif;"><span style="font-size: 11pt;"><i>We recognize notifications may be sent after traditional business hours. Please do not feel obliged to respond or take action outside of your scheduled working hours.</i></span></span></p>

<p><span style="font-family: Calibri, sans-serif;"><span style="font-size: 11pt;">Feel free to reach out if you need additional <a href="https://calstate.screenstepslive.com/a/1633914-campus-contacts" target="_blank">assistance</a> or refer to the <a href="https://calstate.screenstepslive.com/a/1635020-frequently-asked-questions-faqs" target="_blank">Cal State Training Resources Knowledgebase</a> for commonly asked questions.</span></span></p>

<p><strong><span style="font-family: Calibri, sans-serif;">Please do not reply to this message as incoming emails cannot be accepted or monitored.</span></strong></p>

</body>

</html>  

This concludes the different examples of notifications that you can attach to your activities in CSU Learn.

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