Cal State Training Resources / CSU Learn / SumTotal Administrators / Notifications

Custom Notifications Examples

Updated on Sep 18, 2024

This article provides examples of custom notification verbiage that you can include in your activity.

Notifications Recommended for ILT Course / ILT Class / Offerings

Registration Confirmation Notification

Learning Activity Cancellation Notification

Learning Activity Reminder Notification

Learning Activity Completion Notification

Notifications Recommended for Curriculums

Learning Activity Assignment Notification

Learning Activity Assignment Reminder Notification

Learning Activity Assignment Overdue Notification

Certification Expiration Notification

Certification Expiration Reminder Notification

Notifications Recommended for ILT Course / ILT Class / Offerings

Registration Confirmation Notification

HTML Body

<body>

Dear %FirstName% %LastName%,

Congratulations! You have successfully registered for the Lead and Learn workshop on %ActivityStartDate%

Please save the attached invite so that you have the correct Zoom link and time blocked on your calendar.

Zoom Link: <a href="https://calstate.zoom.us/j/87654496325?pwd=VWRUZ1kzeGJhanUxQ0VTY2NYa2dqQT09" target="_blank"> https://calstate.zoom.us/j/87654496325?pwd=VWRUZ1kzeGJhanUxQ0VTY2NYa2dqQT09</a>

Please note:

<ul>

<li>If a reasonable accommodation is needed, please contact <a href="mailto:L&[email protected]">L&[email protected]</a> in advance (minimum of 72 hours is requested).</li>

<li>Live captions will be provided during each session.</li>

<li>Sessions will not be recorded.</li>

</ul>

We are looking forward to your active participation in the Lead and Learn workshop!

</body>

Learning Activity Cancellation Notification

HTML Body

<!DOCTYPE html>

<html>

<head>

</head>

<body>

One or more activities have been canceled. Please contact the activity owner or instructor for more information. %BeginRepeat%

Name: %ActivityName%

Location: %ActivityLocation%

Start date: %ActivityStartDate%

End date: %ActivityEndDate%

Activity owner: %ActivityOwnerFirstName% %ActivityOwnerLastName%

Instructor: %ActivityInstructor%

%EndRepeat% if (PublishToOutlook == true) { Click the following link to update your Outlook calendar: %updateoutlooklink% }

<hr>

We recognize notifications may be sent after traditional business hours. Please do not feel obliged to respond or take action outside of your scheduled working hours.

Feel free to reach out if you need additional <a href="https://calstate.screenstepslive.com/a/1633914-campus-contacts" target="_blank">assistance</a> or refer to the <a href="https://calstate.screenstepslive.com/a/1635020-frequently-asked-questions-faqs" target="_blank">Cal State Training Resources Knowledgebase</a> for commonly asked questions.

Please do not reply to this message as incoming emails cannot be accepted or monitored.

</body>

</html>

Learning Activity Reminder Notification

HTML Body

<!doctype html>

<html>

<head>

<title>Untitled Document</title>

body,

ul {

font-family: 'Crimson Text', Times, serif !important;

font-size: 1.1em !important;

}

</style>

</head>

<body>

Dear %FirstName% %LastName%,

This is a reminder for the Virtual Principles of Supervision course. See below for details

<ul>

<li>Activity name: %ActivityName%</li>

<li>Zoom Link: https://calstate.zoom.us/j/84994592614</li>

<li>Start Date: %ActivityStartDate%</li>

<li>End Date: %ActivityEndDate%</li>

<li>Activity Description: The Principles of Supervision program consists of seven virtual classes to help supervisors establish goals and set standards to raise employee performance. Supervisors will also learn how to coach employees, foster teamwork, and delegate appropriately to employees so that they develop confidence and expand their skills.</li>

<li>Student Notes: Each class has a required pre-class module. Please be sure to complete this prior to each live class. %ActivityURL%</li>

</ul>

Please contact <a href="mailto:[email protected]">Andrea King</a> or your <a href="https://csyou.calstate.edu/Divisions-Orgs/HR/spd/eLearning/Pages/sum-total-faq.aspx#contactCampus">Campus Admin</a> if you have any questions about this e-mail.

Remember to complete the required online course prior to each live class.

</body>

</html>

Learning Activity Completion Notification

This notification can also be included in assignments.

HTML Body

<!DOCTYPE html>

<html>

<head>

</head>

<body>

Dear %FirstName% %LastName%,

Congratulations! This e-mail confirms that you have completed the following:

<ul>

<li>Activity Name: %ActivityName%</li>

<li>Attended Status: %AttendStatus%</li>

<li>Completion Date: %ActivityCompletionDate%</li>

</ul>

If your training was waived or has an associated score, it will appear below. If not, it will show as blank.

<ul>

<li>Score: %Score%</li>

<li>Reason for waiving: %WaivedReason%</li>

<li>Waive Notes: %WaivedNotes%</li>

</ul>

Feel free to <a href="%ViewDiploma%" target="_blank"> download</a> your certificate of completion for your records. You can also <a href="%ActivityURL%" target="_blank"> access this training</a> to review at any time.

<hr>

Please do not reply to this message as incoming emails cannot be accepted or monitored.

</body>

</html>

Notifications Recommended for Curriculums

Learning Activity Assignment Notification

HTML Body

<!DOCTYPE html>

<html>

<head>

</head>

<body>

Dear %FirstName% %LastName%,

The following learning activity has been assigned to you:

<ul>

<li>Activity name: %ActivityName% Due Date: %DueDate% </li>

</ul>

The activity has the following notes: %LearnerNotes%

Click this link to view more information about this activity or assignment: <a href="%ActivityURL%" target="_top">%ActivityURL%</a>

<hr>

Please do not reply to this message as incoming emails cannot be accepted or monitored.

</body>

Learning Activity Assignment Reminder Notification

HTML Body

<html>

<body>

Dear %FirstName% %LastName%,

This is a reminder that you have %NumberOfDaysToComplete% days to complete the following assigned activity. This assignment is voluntary and not required for you to complete:

<ul>

<li>Activity name: %ActivityName% </li>

<li>Due Date: %DueDate% </li>

</ul>

Click this link to view more information about this activity or assignment:

<a href="%ActivityURL%" target="_top">%ActivityURL%</a>

<a href="https://csyou.calstate.edu/Divisions-Orgs/HR/spd/compliance-training/Pages/Human-Resources.aspx" target="_blank"> If you already completed this assignment but it is not showing as complete on your transcript, please contact your campus admin.</a>

Please do not reply to this message as incoming emails cannot be accepted or monitored.

</body>

</html>

Learning Activity Assignment Overdue Notification

Learning Activity Assignment Reminder Notification

HTML Body

<!DOCTYPE html>

<html>

<head>

</head>

<body>

Dear %FirstName% %LastName%,

This is a reminder that the following activity is now overdue:

<ul>

<li>Activity name: %ActivityName%</li>

<li>Due Date: %DueDate% </li>

</ul>

Click this link to view more information about this activity or assignment: <a href="%ActivityURL%" target="_top">%ActivityURL%</a>

<hr>

Please do not reply to this message as incoming emails cannot be accepted or monitored.

</body>

</html>

Certification Expiration Notification

HTML Body

<!DOCTYPE html>

<html>

<head>

</head>

<body>

Dear %FirstName% %LastName%,

Please note the certification listed below has expired.

<ul>

<li>Activity:%ActivityName%

</li>

<li>Expiration Date:%EndDate%

</li>

</ul>

Please follow the instructions below on how to recertify and launch your training:

<ul>

<li>Click on the Activity Link: %ActivityURL%</li>

<li>Click "Register/Register Again"</li>

<li>Click the "Start" button</li>

<li>When training launches, there will be a message asking if you want to "Retake" or "Review", click "Retake".</li>

</ul>

<hr>

Please do not reply to this message as incoming emails cannot be accepted or monitored.

</body>

</html>

Certification Expiration Reminder Notification

HTML Body

<!DOCTYPE html>

<html>

<head>

</head>

<body>

Dear %FirstName% %LastName%,

Please note that the certification listed below is scheduled to expire in %num_days% days.

<ul>

<li>Activity:%ActivityName%

</li>

<li>Expiration Date:%EndDate%

</li>

</ul>

Please follow the instructions below on how to recertify and launch your training:

<ul>

<li>Click on the Activity Link: %ActivityURL%</li>

<li>Click "Register/Register Again"</li>

<li>Click the "Start" button (Note: Since your certification hasn't expired, you will still see an "attended" status but also an "expiring soon" status)</li>

</ul>

<hr>

Please do not reply to this message as incoming emails cannot be accepted or monitored.

</body>

</html>

This concludes the different examples of notifications that you can attach to your activities in CSU Learn.

Previous Article How to Attach Custom Notifications to Learning Activities

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Cal State Training Resources

Custom Notifications Examples

Notifications Recommended for ILT Course / ILT Class / Offerings

Registration Confirmation Notification

Learning Activity Cancellation Notification

Learning Activity Reminder Notification

Learning Activity Completion Notification

Notifications Recommended for Curriculums

Learning Activity Assignment Notification

Learning Activity Assignment Reminder Notification

Learning Activity Assignment Overdue Notification

Certification Expiration Notification

Certification Expiration Reminder Notification

Other Resources

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