Retiring Activities

Need-to-Know

Retiring (or inactivating an activity) are used interchangeably but will remove the activity from search, a user’s timeline, and cannot be registered for or launched.
Any inactivation of activity still preserves the data and completion history for the user.
This process is commonly used when a Skillsoft Percipio course is retiring, and you need to retire a curriculum associated with the retired (child) activities.
This process can also be used if you have a custom course or any activity that needs to be retired / inactivated in the system.
If you are inactivating a curriculum, all subscribed courses within the curriculum must be inactivated first. You will get an error message if you try to inactivate a curriculum with active subscribed courses.
Retiring activities can be done immediately or scheduled on a specific date.

When inactivating the activities subscribed to a curriculum, follow the steps for Retiring a Learning Activity on a Schedule (specific date) and not Immediately as that will give you error message

If you need to delete an activity, please contact Systemwide LMS Team to start this process. Deleting an activity will remove the activity from the system and any associated history from a user’s profile.

Retiring a Learning Activity (Immediately)

Step 1: Go to Administration > Quick Links > Learning Activities.

Green step one is to click on Administration. Green step two is to click on Quick Links. Green step three is to click on Learning Activities.

Step 2: Search for the learning activity that you are trying to inactivate.

Green highlight box showing the location of the search field.

Step 3: Click on Edit.

Green highlight box showing the location of the Edit button.

Step 4: On the bottom left corner click on the Send to Stage button.

Green highlight box showing the location of the Send to Stage button.

Step 5: Click on the Optional button on the bottom right corner.

Green highlight box and arrow showing the location of the Optional button.

Step 6: Go to General Properties > Status.

Green highlight box showing the location of the Status link.

Step 7: Uncheck the Active box.

Green highlight box showing the location of the Active checkbox.

Step 8: Click on the OK button on the bottom right corner.

Green highlight box showing the location of the OK button.

Step 9: Navigate to top left column and click on View Tracks.

Green highlight box showing the location of the View Tracks icon.

Step 10: Under Properties, click on General.

Green highlight box showing the location of the General link.

Step 11: Uncheck the Active box.

Step 12: Click on the OK button on the bottom right corner.

Green highlight box showing the location of the OK button under Properties.

Step 13: At the top left-hand column click on View Activities to return back to your activity properties screen.

Green highlight box showing the location of the View Activities icon.

If the activity has an assignment tied to it, you will need to archive the assignment. Go to How to Archive an Assignment article for more information.

Step 14: If there are any notifications at the curriculum or activity level, you will need to inactivate them. Click on Optional.

Green highlight showing the location of the Optional button.

Step 15: Go to Notifications > System.

Green highlight box showing the location of the System link.

Step 16: Change View from All to Active.

Green highlight box showing the location of the Active field.

Step 17: Select the checkbox next to all active notifications and click on Inactivate.

Green highlight box showing the location of the check boxes selected and the Inactivate button selected.

Step 18: When you are done, click on the OK button.

Step 19: Click on the Validate for Production button.

Green highlight box showing the location of the validate for production button.

Step 20: Click on the Move to Production button and your learning activity will be inactivated.

Green highlight box showing the location of the Move to Production button.

Step 21: To validate your activity has been inactivated, search for the activity and change the Status filter from Active to Inactive.

Green step One is to search for the activity. Green Step Two is to change the filter status from active to inactive.

Retiring a Learning Activity on a Schedule (Specific Date)

Step 1: Repeat Steps 1 - 5 under Retiring a Learning Activity (Immediately).

Step 2: Under the Optional area, go to Metadata > System Defined.

Green highlight box showing the location of the System Defined link.

Step 3: Scroll down to Expiration Date.

Green highlight box showing the location of the Expiration Date section.

Step 4: Select the option Expires on and select the date you would like to expire the activity.

Activities will expire after the next ETL (around 10 p.m.). Please note depending on the time the activity is scheduled to be inactivated, it may take up to 24 hours for the activity to show as inactive.

Green highlight box showing Expired on with a date selected.

Step 5: After setting the date, check the box Inactivate the activity on the expiration date. This will expire and inactivate the activity at the same time.

Green highlight box showing the location of the Inactivate the activity on the expiration date.

Step 6: Click on the OK button on the bottom right corner.

Green highlight box showing the location of the OK button under Metadata.

If the activity has an assignment tied to it, you will need to archive the assignment. Go to How to Archive an Assignment article for more information.

Step 7: If there are any notifications at the curriculum or activity level, you will need to inactivate them. Click on Optional.